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The world moving to remote work in the wake of the COVID-19 issue has ushered in a flood of digital change in the form of videos and a greater demand for effective document management. Companies worldwide have turned to work from home (WFH) to retain productivity in today's unpredictable environment. Many businesses' collaboration and document management processes have been highlighted as having distinct flaws as a result of this.
The Need for Documentation in Remote Activities with the Team?
When the team is remote, we notice some issues and some common challenges that come with a lack of documentation, including having no information about operating procedures for employees who are mostly self-managed. Employees can be unsure of how to handle employee-employer activities such as taking paid vacation, asking for over time, receiving sick leave, and so on. With teams scattered across time zones, things get much more confusing since a lack of paperwork makes it impossible to understand things like permitted local public holidays.
Filling the Gaps:
If a few members of your team have been quarantined and are unable to work remotely for any reason, documentation in the form of videos can help you bridge the gap and reduce your reliance on them.
Benefits of Documenting Company Remote Activities:
1. Increased employee motivation
2. Increased efficiency
3. A lower rate of employee turnover
4. A positive employer experience
5. Cut your overhead costs
6. More flexibility with staff changes
Employees seek and cherish the freedom and flexibility that remote work provides. In fact, 54% of employees say they would switch jobs if they had greater flexibility, resulting in a 12% drop in turnover once a remote work agreement is given.
Impact of Remote Activities on Culture:
A group's or organization's culture is made up of its attitudes, habits, and values. In other words, it's the lifeblood of your business and its employees. Building a good remote work culture from the beginning may help you reap the benefits of remote work while reducing the risks and issues that come with distributed teams.
Increases in Knowledge sharing:
I've discovered that documenting our procedures and success factors is critical to working successfully together, regardless of location, with my remote team. Fostering knowledge sharing through "live" documents improves our capacity to interact efficiently and our ability for employees and freelancers to assist with new projects or submit valuable ideas swiftly. And communication is one of the most crucial areas to document.
Motivating Remote Workforce:
It's time to adapt to new work practices and expand your remote staff. Hiring remote workers, freelancers, and contractors expands your talent pool while also allowing your organization to be more adaptable. By prioritizing video documentation, your organization may seamlessly migrate to a remote or hybrid workforce. That perspective will also enable you to develop and execute initiatives on a faster, project-based basis. Become a documentation-first organization and expand your remote staff to succeed in the future of business.